2025 Autumn University Conference

Contact information

First name

Last name

Email *

Mobile Phone *

If at all possible, please enter the number connected to your WhatsApp account to enable smooth communication.

Personal Information Tell us about where you are coming from, why you want to come the conference, and anything related to your diet, sleep, or other matters that you think we should know as we make necessary room, group, and service assignments (as applicable).

What is your age? *

Gender *

City *

Country *

What do you hope to gain from this conference? *

Note: Your responses will be kept in the strictest confidence and are only to help us best serve you during the conference.

What is your registrant status for this conference? *

What is the name of your university/vocational program/school?

Is this your first time attending the university conference? *

Conference Information

Please select your registration option: *

Option 1 (Full-time): £95

Includes full board, accommodation, and a conference handbook.

Option 2 (Day visitor - 3 days): £60
Option 3 (Day visitor - 2 days): £40
Option 4 (Day visitor - 1 day): £20

Includes meals and a conference handbook. No accommodation is provided. Children under 2 are free.
(Friday counts as 1 day; Friday and Saturday count as 2 days etc)

Are you able and willing to play guitar as a part of a group during the conference?

Are you able to bring a guitar with you?

Do you have any medically-certified food allergies or dietary restrictions?

Your response will help us as we prepare the conference food menu. Your response(s) will be kept in the strictest confidence and only shared with those who need to know to best serve you during the conference.

Sleep Issues? *

Although we will try our best to accommodate, we cannot guarantee all requests will be fulfilled. Your responses will be treated confidentially.

Is there someone or a group of people you would prefer to be in the same room and/or same group with?

Travel Plans Please fill out as much as you know at this stage.

How are you traveling TO the conference? *

Which date are you arriving to the conference? *

The conference begins on Friday (7 November 2025) and ends on Sunday (9 November 2025).

What time do you plan to arrive at the conference venue? *

Registration opens at 4:30 PM on Friday (7 November 2025); dinner is from 5:30 - 7:30 PM, and the first session begins at 7:30 PM.

How are you traveling FROM the conference? *

Which date are you DEPARTING from the conference? *

The conference begins on Friday (7 November 2025) and ends on Sunday (9 November 2025).

What time do you plan to DEPART from the conference venue? *

The final session of the conference ends at 1 PM on Sunday (9 November 2025), followed by a packed lunch.

Would you like to travel by coach?

There will be a return coach between London Newbury Park Tube Station and the conference venue. Costs will be £45 per person on a first-come-first-serve basis.

Emergency Contact & Medical Information In order that we can be prepared for any emergencies, please respond to the questions below to let us know if you have any serious allergies or medical conditions we should be aware of. The information below, including your medical history (if necessary in cases of emergencies), is strictly confidential and will only be shared with the on-site medical team acting on the instructions of the conference organiser. The emergency contact part of the form is mandatory, but the rest of this part of the form is optional. However, to ensure you're properly taken care of, we encourage you to complete it. If you have any questions or concerns, including withdrawing your consent given via this form, please email events@unistudents.eu. For more information on how the conference organiser processes your personal data, please visit our privacy notice at https://unistudents.eu/privacy-notice/.

Please provide us details of your emergency contact in case of an emergency: *

Please provide the first name, last name, phone number, e-mail, and the relationship of this person to you (Example: John Smith, +44 7123 456 789, johnsmith@johnsmith.com, Father)

Do you have any serious allergies or medical conditions that the conference organiser should be aware of in the case of an emergency?

Please provide any details you feel the onsite medical team and/or first responders and hospital staff should be aware of concerning your allergy or medical condition:

Is there any medication you are taking or do you have any serious allergies to any medication that the conference organiser should be aware of in the case of an emergency?

Terms and Conditions

Privacy Statement *

The personal data you have provided in this form will be used by the the United Kingdom University Work (UKUW) for the purpose of general event administration.

Your information will be kept securely and will be shared only with third parties for the purpose of carrying out this event, including idloom, Zoom, WhatsApp, WordPress, Google Drive, Microsoft, Stripe, PGL - Dearne Valley staff, and anyone volunteering with UKUW for this event.

To remove your personal data from our records, please contact us at events@unistudents.eu or view our Privacy Policy for more information.

By ticking the box, you acknowledge that we have made you aware of how we will use your personal data for this event and that you agree to our use of any health, medical or otherwise private information you have provided for the purpose of carrying out this event, including, but not limited to, the preparation of catering and the assignment of rooms, groups, and services (as applicable).

Communication Consent *

As part of your registration for this event, you agree that we can send you a confirmation email and also maintain contact with you via email and WhatsApp / text message before and for the duration of this event in order to facilitate your participation in this event. This will also include a post-conference email notifying you of lost and found items and any pertinent announcements.

Photography, Video, and Social Media Consent

Whilst at the conference, you agree to be in the group photograph and conference video recordings taken by the conference AV team for future event and communication purposes.

Proxy or Parent / Guardian Consent

If you are completing this form on behalf of others, you confirm that the registrant or their parent / legal guardian has given you permission to provide their personal information.

Future Communication Consent

I want to receive email communications from UKUW after the conference concerning details of future events.

Important information

General Conference Schedule

A more detailed schedule will be provided closer to the time of the conference. Here is a brief sketch:

Registration opens at 4:30 PM on Friday afternoon, 7 November;
Dinner starts on Friday at 5:30 PM, lasting until 7:30 PM; if you need us to save dinner for you, please email events@unistudents.eu;
The first session of the conference begins at 7:30 PM on Friday; and
The final session of the conference will conclude at approximately 1 PM on Sunday, 9 November.

Linen

PGL – Dearne Valley provides every attendee with bed linen. Towels and toiletries are not provided, so you will need to bring your own.

Registration fees

Option 1 - Full time £95.00

Registration Fee: £95

Includes full board, accommodation, and a conference handbook.

Option 2 - Day visitor (3 days) £60.00

Registration Fee: £60

Includes meals and a conference handbook. No accommodation is provided.

(Friday counts as 1 day; Friday and Saturday count as 2 days etc)

Option 3 - Day visitor (2 days) £40.00

Registration Fee: £40

Includes meals and a conference handbook. No accommodation is provided.

(Friday counts as 1 day; Friday and Saturday count as 2 days etc)

Option 4 - Day visitor (1 day) £20.00

Registration Fee: £20

Includes meals and a conference handbook. No accommodation is provided.

(Friday counts as 1 day; Friday and Saturday count as 2 days etc)

Coupon

TOTAL PRICE

Important information

Option 1 (Full-time): £95
Includes full board, accommodation, and a conference handbook.

Option 2 (Day visitor - 3 days): £60
Option 3 (Day visitor - 2 days): £40
Option 4 (Day visitor - 1 day): £20
Includes meals and a conference handbook. No accommodation is provided. Children under 2 are free.
(Friday counts as 1 day; Friday and Saturday count as 2 days etc)

Registration summary

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