2026 Spring European University Conference

Contact information

First name

Last name

Email *

Mobile Phone *

If at all possible, please enter the number connected to your WhatsApp account to enable smooth communication.

Personal Information Tell us about where you are coming from, why you want to come the conference, and anything related to your diet, sleep, or other matters that you think we should know as make room and group assignments.

What is your age? *

Gender *

Country *

City *

What do you hope to gain from this conference? *

Note: Your responses will be kept in the strictest confidence and are only to help us best serve you during the weekend.

What is your registrant status for this conference? *

Please select the "Young Adult/Student" option unless you know that you are coming to the conference to serve the students/young adults or in a practical function.

What is the name of your university/vocational program/school/company?

Conference Information

Please select your registration option: *

Option 1 - Full board and accommodation; Option 2 - Full board, no accommodation; Option 3 - Partial board (no breakfast) and no accommodation; Option 4 - Day visitor (meal purchase possible as an additional option)

Conference Handbook Language *

Note: We do attempt to make the conference handbook available in languages other than English, but we cannot guarantee availability.

Conference Interpretation *

If you need interpretation from English into one of the languages below, please select that language. We will do our best to arrange interpretation, though we cannot guarantee availability.

Are you able and willing to play guitar as a part of a group during the conference sessions?

Are you able to bring a guitar with you?

Do you have any medically-certified food allergies or dietary restrictions?

Your response will help us as we prepare the conference food menu. Your response(s) will be kept in the strictest confidence and only shared with those who need to know to best serve you during the conference.

Sleep Issues? *

Although we will try our best to accommodate, we cannot guarantee all requests will be fulfilled. Your responses will be treated confidentially.

Is there someone or a group of people you would prefer to be in the same room and/or same group with?

DO: 1. Enter up to three names (first and last). 2. Capitalize the first letter of each name. 3. Separate names with a comma (e.g., John Doe, Jane Smith, Alice Brown). DON'T: 1. Enter more than three names. 2. Miss the last name. 3. Enter lowercase names.

Serving during the conference *

Everyone will have the opportunity to help during the conference, but there is a need for more help in some of the service areas. If you can help in any of the areas below, please let us know. If you don't hear from us, please accept our thanks for being willing to volunteer and know that the need has been met.

Travel Plans Please fill out as much as you know. When your travel plans are finalized, you can come back to this section and fill in anything that is missing.

What is your arrival date TO the conference? *

The conference begins on Friday, March 27, 2026 and ends on Sunday, March 29, 2026.

What is your method of travel TO the conference? *

What is your arrival flight number?

If you need a shuttle TO the conference venue, please select the location below: *

Note: Arrival shuttles are provided ONLY from Helmond Train Station and Eindhoven Airport between 15:00 and 19:30 on Friday, March 27th.

What time does your flight arrive into Eindhoven Airport?

Please enter the time in 24-hour format using HH:MM, with two digits for hours and minutes and a colon in between (e.g., 08:00 for 8 AM, 13:30 for 1:30 PM, 23:45 for 11:45 PM); do not use AM/PM, spaces, dots, or enter 24:00 (use 00:00 instead).

What time does your train arrive at Helmond Train Station?

What time will the vehicle you will be in arrive at the conference venue?

Note 1: If you are not sure how to respond, please check with those with whom you are traveling and then provide your best estimate.

Note 2: Please enter the time in 24-hour format using HH:MM, with two digits for hours and minutes and a colon in between (e.g., 08:00 for 8 AM, 13:30 for 1:30 PM, 23:45 for 11:45 PM); do not use AM/PM, spaces, dots, or enter 24:00 (use 00:00 instead).

What is your departure date FROM the conference? *

The conference begins on Friday, March 27, 2026 and ends on Sunday, March 29, 2026.

What is your method of travel FROM the conference? *

What is your departure flight number?

If you need a shuttle FROM the conference, please select your shuttle destination below:

Note: Departure shuttles are provided ONLY to Helmond Train Station and Eindhoven Airport between 12:30 and 14:30 on Sunday, March 27th.

What time does your flight depart from Eindhoven Airport?

What time does your train depart from Helmond Train Station?

What time will the vehicle you are in depart from the conference?

Are you the driver of the vehicle in which you will be traveling to the conference?

Can you help with shuttling before and/or after the conference? (You can select more than one option)

We are looking to provide shuttles from 16:00 to 19:30 on Friday, March 27th and from 13:30 to 14:30 on Sunday, 29th March.

Conference Add-Ons

Do you need to hire linen? *

A linen package for the weekend costs 20 €. If you hire linen, you will still need to bring your own towel. Linen that is hired includes a pillowcase, blanket/quilt, blanket cover, and fitted sheet.

Emergency Contact & Medical Information Hi everyone, so that we can be prepared for any emergencies, please respond to the questions below to let us know if you have any serious allergies or medical conditions we should be aware of. The information below, including your medical history (if necessary in cases of emergencies), is strictly confidential and will only be shared with the on-site medical team acting on the instructions of the conference organiser. The emergency contact part of the form is mandatory, but the rest of this part of the form is optional. However, to ensure you're properly taken care of, we encourage you to complete it. If you have any questions or concerns, including withdrawing your consent given via this form, please email events@unistudents.eu. For more information on how the conference organiser processes your personal data, please visit our privacy notice at https://unistudents.eu/privacy-notice/.

Emergency Contact - First and Last Name *

Please provide the first name and last name of someone we can contact in the event that you experience an emergency during the conference.

Emergency Contact - Email Address *

Please provide the email address of your emergency contact in the event that you experience an emergency during the conference.

Emergency Contact - Phone Number *

Please provide the phone number of your emergency contact, whom we will only contact in the event that you experience an emergency during the conference.

Do you have any serious allergies or medical conditions that the conference organiser should be aware of in the case of an emergency?

Please provide any details you feel the onsite medical team and/or first responders and hospital staff should be aware of concerning your allergy or medical condition:

Is there any medication you are taking or do you have any serious allergies to any medication that the conference organiser should be aware of in the case of an emergency?

Please provide any details you feel the onsite medical team and/or first responders and hospital staff should be aware of concerning medications you are taking or allergies to medications that you may have:

Please provide us your (1) European Health Insurance Card number (if you are from the EU and have one) or (2) UK Global Health Insurance Card number (if you are from the UK and have one):

Please write "N/A" if you don't have any of the above. Please note this is not your travel insurance details.

Terms and Conditions

Privacy Statement *

The personal data you have provided in this form will be used by the European Young People's Work (EYPW) and the United Kingdom University Work (UKUW) for the purpose of general event administration.

Your information will be kept securely and will be shared only with third parties for the purpose of carrying out this event, including idloom, Zoom, WhatsApp, Signal, WordPress, Google Drive, Microsoft, PayPal, Stripe, De Hoof staff, and anyone volunteering with EYPW and UKUW for this event.

To remove your personal data from our records, please contact us at events@unistudents.eu or view our Privacy Policy for more information.

By ticking the box, you acknowledge that we have made you aware of how we will use your personal data for this event and that you agree to our use of any health, medical or otherwise private information you have provided for the purpose of carrying out this event, including, but not limited to, the preparation of catering and the assignment of rooms and groups.

Communication Consent *

As part of your registration for this event, you agree that we can send you a confirmation email and also maintain contact with you via email and WhatsApp/Signal/text message before and for the duration of this event in order to facilitate your participation in this event. This will also include a post-conference email notifying you of lost and found items and any pertinent announcements.

Photography, Video, and Social Media Consent

While at the conference, you agree to be in the group photograph and conference video recordings taken by the conference AV team for future event and communication purposes.

Proxy or Parent/Guardian Consent

If you are completing this form on behalf of others, you confirm that the registrant or their parent/legal guardian has given you permission to provide their personal information.

Future Communication Consent

I want to receive email communications from EYPW and/or UKUW after the conference concerning details of future events.

Important information

🛏️ Linen Instructions:

The accommodation we are using for the conference provides a bed, a mattress, and a pillow. Here are the options available to you:

Option 1: You can bring a sleeping bag and pillow case, or a full bedding set, including a warm blanket or quilt.
Option 2: You can book a linen set through the registration form, which will cost 20 €.

Important:
TOWELS ARE NOT PROVIDED BY THE VENUE, EVEN IF YOU BOOK A LINEN SET.
TOILETRIES (SHAMPOO, SOAP, ETC.) ARE ALSO NOT PROVIDED.
Please bring your own towel and toiletries.

🚐 Shuttle Information:

If you need a shuttle, you can book this service for an additional 18 €. Please ensure that your arrival and departure times match with what we can offer below; otherwise, we will refund your shuttle payment and you will need to make your own arrangements.

Arrival Shuttle:
Shuttles will be provided from Helmond Train Station and Eindhoven Airport to the conference venue on Friday, March 27, 2026 between 15:00 and 19:00.
Departure Shuttle:
Return shuttles will run from the venue to Helmond Train Station and Eindhoven Airport on Sunday, March 29, 2026 between 12:30 and 14:30.

Important:
If you are arriving outside the designated arrival window, please use public transportation or taxi/Uber to reach the venue.
If you need to depart earlier than 12:30 on Sunday, email us at events@unistudents.eu to see if we can assist.
For any travel-related questions, don’t hesitate to contact us!

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Pay Online (Stripe)

💳 Payment Instructions:

You can make your registration payment via Stripe using one of the following methods:

SEPA Direct Debit (recommended only for those with European bank accounts)
iDEAL (recommended for those from the Netherlands)
Apple Pay/Google Pay
Credit/Debit cards

When possible, we recommend using SEPA Direct Debit because the processing fees for this payment method are lower than for other options. For those from the Netherlands, iDEAL has the lowest processing fee.

Pay Online (PayPal)

💳 PayPal Payment Instructions:

By clicking on the “Confirm Booking” button, you will be automatically redirected to the merchant’s online payment page, where you’ll be able to proceed with making your payment.

You can make your registration payment via PayPal in the following ways:

Using your PayPal account
Using a Credit/Debit card without a PayPal login

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